Lapeer City Commission Meeting - February 3, 2025

The meeting of the Lapeer City Commission began with a moment of silence to honor Tom Hubble, a former city employee who served the city for 30 years 6:00. Following the pledge of allegiance, the commission proceeded to approve the meeting agenda and previous minutes 7:04, 7:25.

A primary focus of the meeting was the discussion and approval of a contract with Rose Professional Services to provide planning and zoning review services, with a budget not to exceed $110,000 10:43. City Manager Mike Womack raised concerns regarding past inconsistencies and delays in services, specifically regarding RFQs and text amendments, following personnel changes at the firm 11:05. Jesse Morgan, the Director of Engineering for Rose Professional Services, attended the meeting to address these concerns and commit to further discussions with the City Manager 12:50, 13:13. The contract was ultimately approved via roll call vote 14:38.

The meeting concluded with administrative updates from the City Manager regarding upcoming professional development conferences and a procedural reminder to the commissioners regarding communication protocols 18:14, 19:14.

• Memorial Tribute: A moment of silence for the late Tom Hubble 6:00.
• Financial Approvals: Approval of the February 3, 2025, bills listing totaling $1,474,663.46 10:01.
• Professional Services Contract: Renewal of the contract with Rose Professional Services for planning and zoning 10:43.
• Service Consistency: Addressing delays in RFQs and text amendments caused by staff turnover at the service provider 11:05.
• Communication Protocols: Guidance on utilizing the City Manager as the primary point of contact for department heads 19:14.

• Mayor (Presiding): Presided over the meeting and called it to order 5:16.
• Mike Womack (City Manager): Provided administrative reports and addressed concerns regarding professional service delays 10:43, 18:14.
• Jesse Morgan (Director of Engineering, Rose Professional Services): Attended to address service concerns and discuss future coordination with the City Manager 12:50.
• Commissioner Joshua C. Atwood: Participated in votes 10:01.
• Commissioner Stefan Brady: Moved to approve the agenda, bills, and consent agenda 7:04, 9:16, 9:38.
• Commissioner Linda Glisman: Moved to approve the agenda and minutes; participated in votes 7:04, 7:25, 10:01.
• Commissioner Melissa Petrie (Mayor Pro-Tem): Moved to approve the minutes and the Rose Professional Services contract; led the opening prayer 7:25, 8:09, 10:43.
• Commissioner Swindell: Participated in roll call votes 10:23.
• Tom Hubble (Deceased): Former city employee of 30 years 6:00.

• Agenda Approval: The agenda for the February 3, 2025, meeting was approved 7:04.
• Minutes Approval: The minutes from the previous meeting were approved 7:25.
• Bills Listing: The commission approved the bills listing for February 3, 2025, in the amount of $1,474,663.46 10:01.
• Contract Approval: The commission approved the 2025 Rose Professional Services contract for Planning and Zoning review services, with a cost not to exceed $110,000 14:38.

• Reason for Contract Discussion: City Manager Womack expressed concerns that personnel changes at Rose Professional Services had led to delays in processing RFQs and text amendments 11:05.
• Reason for Professional Development: The City Manager noted attendance at conferences (including CAPCO and Michigan Parks) to stay updated on industry trends 18:30.

• Approval of Agenda: Motion by Commissioner Glisman, seconded by Commissioner Brady. Carried 7:04.
• Approval of Minutes: Motion by Commissioner Petrie, seconded by Commissioner Glissman. Carried 7:25.
• Approval of Consent Agenda: Motion by Commissioner Brady. Carried 9:38.
• Approval of Bills Listing ($1,474,663.46): Motion by Commissioner Brady, seconded by Commissioner Swindell. Roll Call Vote: All (Atwood, Brady, Glisman, Petrie, Swindell) voted Yes 10:01.
• Approval of Rose Professional Services Contract: Motion by Commissioner Petrie, seconded by Commissioner Glisman. Roll Call Vote: All (Brady, Glisman, Petrie, Swindell, Atwood) voted Yes 14:38.

• Service Delays: Discussion regarding the impact of staff departures at Rose Professional Services on the progress of the White Junior High property RFQ and other text amendments 11:05.
• Commission Responsibility: Commissioner Petrie reminded the commission that their role is to serve the people and not to seek power or fame 16:01.
• Communication Hierarchy: The City Manager reminded commissioners that requests for information or assistance should be directed through the City Manager rather than contacting department heads directly to ensure proper prioritization 19:14.

• Follow-up Meeting: Jesse Morgan (Rose Professional Services) indicated an intention to meet with the City Manager to discuss addressing concerns regarding service delivery 13:13.
• Adherence to Communication Protocol: Commissioners were reminded to channel inquiries through the City Manager 19:14.